Organizing corporate parties can be a daunting task considering the amount that needs to be done. They are not random family gatherings, rather they need to planned out well since it’s about your company’s image and reputation. The last thing you need is for something to go wrong. The secret is to break the entire process into achievable smaller tasks. So here is a step by step process you could easily follow so that no element will be missed.
This does not mean only the guest list. It is simply a list of everything you have to do. Lists are a great help to keep track of your progress due to its box-ticking nature. Give your tasks deadlines and prioritize them according to their importance and urgency so that you would know what you need to focus more on. Start as early as possible so that you don’t have to rush at the last minute.
Create an organizing team
Well of course you can’t do everything alone so build your own team. Your company might already have a creative team in place to organize such events. If not, now is the time to put one together. Assign tasks to each member along with deadlines. Take their feedback often so that you know the progress. If you need, you can get help from an event planner company. They will get things done easily since they have better experience.
Set the budget and allocate
Your boss must have told you he needs a grand party but that doesn’t mean he’d like to spend too much unnecessarily. Hence, keep costs to its minimum, but don’t compromise on quality. Allocate it according to the importance of each task.
Set a theme
Corporate parties can be held in many types. It could be a formal gathering or you could select a fun theme such as Hawaiian, masquerade etc. Corporate parties are normally thought to be boring so why not pick an interesting theme and surprise people? You can all your decorations and even decide on the menu according to it. Your product launch event can help you out with it.
Set a date and venue
Venues fill up fast so you better hurry up. Choose a venue according the theme you selected. For example, choose a beachfront for a Hawaiian themed party. You need to pay attention to capacity, facilities they offer, flexibility to suit your needs and accessibility. Also, set a date that is convenient for all and well ahead so that you can get everything ready on time.
Food and entertainment
Most people attend parties for the food so you need to make sure they are up to standard. Also, you can either choose a DJ or hire a live band as per your preference. Make sure the ambiance is created by the music you choose to play.